Executive Assistant and Communications Manager
Location: New York, NY
Salary: Commensurate with experience; comprehensive benefits package
Start Date: Immediate
Like any organization APJ is unique. We are a small, close-knit team and each of us wears many hats. Because of this structure the hybrid role of Executive Assistant and Communications Manager is atypical, but very effective for the way we work. We are a group of creative-minded individuals and artists that takes a very direct approach to our work in Haiti. We pride ourselves on having a very pointed impact and close collaboration with our partners. We are deeply motivated by the commitments we have made to our programs and in order to thrive here believing in the goals of the organization is paramount.
As Executive Assistant and Communications Manager, you’ll be an integral member of the APJ team responsible for managing all administrative and institutional communications both directly with individuals and externally via social media and press. The ideal candidate must be highly self motivated with impeccable organizational skills, a meticulous memory, precise attention to detail and the ability to manage several tasks and projects simultaneously with grace. Simultaneously you should have a strong voice and storytelling should be a major interest. If the job can be reduced to one simple description it is to effectively communicate the work and mission on behalf of APJ to the world at large to ensure our continued success.
The role has two major sides: the first being in support of our CEO and at times other team members. In the role you will work very closely with our CEO, including managing his outreach and correspondence, scheduling, logistics, assistance in executing and managing special projects, office management, and other administrative tasks. The second side of the role is focused on the external communications of APJ: managing all social media platforms, websites, and external communications on behalf of APJ and overseeing those of our programs in Haiti. The ideal candidate is a committed professional who works with complete discretion, grace, class, and humor, has a high tolerance for a fast-paced work environment, and is ready to solve problems the moment they arise.
This is a great position for someone who believes deeply in social justice issues, who has an artistic background, and who is looking to make a real difference in the lives of others.
The responsibilities of the Executive Assistant and Communications Manager include, but are not limited to:
-Daily scheduling and travel management for our CEO and other team members
-Assisting our CEO with routine administrative tasks (expenses reports, etc…)
-Managing email correspondence for the CEO
-Overseeing mass internal and external communications campaigns
-Assisting in fundraising event production
-Drafting press releases and managing communications for APJ events, activities and campaigns
-Running the organization’s social media accounts and websites
-Maintaining and assisting in management of the office as needed
The ideal candidate would meet the following requirements:
-Minimum 3 – 4 years prior experience in a role with similar requirements
-Demonstrated problem-solving experience with an optimistic, proactive spirit
-Experience in content creation and/or storytelling
-Meticulous attention to detail and superior organizational skills
-Ability to prioritize and manage multiple complex and fast-changing projects
-Well-versed in routine administrative tasks
-Excellent computer skills with proficiency in Word, Excel, Google Apps, etc…
-Superior knowledge of major social media platforms and best practices
-Friendly and professional written communication and phone demeanor
-Fluency in French (helpful but not necessary)
-Passion for the mission of Artists for Peace and Justice
Please send a single PDF of your Resume and Cover Letter email@example.com. Please be sure to include your name and the position you’re applying for in the subject line. Due to volume of applicants only candidates that have been short-listed can be contacted. No calls please.