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Careers

We are always looking for talented and energetic people to join our small, tight-knit team. On this page you will find the latest updates about any available jobs and internships at APJ.

Administrative Assistant

Location: New York, NY
Compensation: Commensurate with experience; comprehensive benefits package
Start Date: Immediate

We are seeking a uniquely qualified Administrative Assistant to join our team. In this vital role you will support the day-to-day operations of our office in New York City and assist senior team members with scheduling, travel planning, and other administrative duties such as maintaining supplies, managing data entry for our database, overseeing the office, and other similar responsibilities. Through your support you will be ensuring the smooth operation of our team so that work can be conducted seamlessly on a daily basis.

The ideal candidate will have deep internal motivation with a mentality for problem solving and the resources to call upon in order to get things done. He or she will have prior experience in a similar role and demonstrate enthusiasm for the work of APJ, extraordinary attention to detail, and the ability to thrive in a very fast paced environment while juggling multiple responsibilities simultaneously with grace.

The responsibilities of the Administrative Assistant will include:
-General administrative tasks: answering office phones, managing shared office spaces, greeting visitors, shipping, receiving, etc…
-Maintaining the office environment, supplies, and equipment
-Providing basic IT support to the team
-Scheduling meetings for senior team members in and out of the office by facilitating schedules, sharing relevant information, and preparing materials
-Assisting in the management of email correspondence for the CEO
-Coordinating travel plans for all senior team members
-Coordinating plans in conjunction with a travel agent and the Country Director to facilitate program visits for supporters
-Tracking and submitting senior team member expenses for reimbursement
-Assisting the CEO with occasional personal tasks
-Database maintenance and upkeep
-Liaising with building management and vendors

All candidates should have:
-2+ years experience in a role with similar requirements
-Meticulous attention to detail and superior organizational skills
-The ability to prioritize and manage many complex and fast-moving projects
-Superior written and verbal communication skills
-A friendly and professional demeanor
-Excellent knowledge of computers and particularly the Mac OS
-Some experience providing IT support
-A wide knowledge of commonly used office software including specific knowledge of Dropbox, Google Apps, and Microsoft Office (required) along with some Salesforce database experience (strongly preferred)

To Apply
Please send a single PDF of your resume and a cover letter to recruiting@apjnow.org. Please be sure to include your name and the position you’re applying for in the subject line. Due to volume of applicants only candidates that have been short-listed can be contacted. No calls please. Applications not following these instructions will not be considered.

 

Events Manager

Location: New York, NY
Compensation: Commensurate with experience; comprehensive benefits package
Start Date: Immediate

We are seeking an Events Manager to join our team. APJ events are a core component of our fundraising strategy and a crucial source of income that allows us to support our programmatic partners. Each year we hold up to 4 major fundraising events in different markets (LA, NY, Toronto, and London) and a number of smaller events (domestic and international) in between these touchstones. In the role of Events Manager you will be the point person overseeing the day-to-day production of all APJ events from pre-production through wrap up and everything in between.

The ideal candidate will have substantial prior experience in events and production. They must have a true passion for creating meaningful, beautifully executed events and take great pride in doing the very best for the very least; APJ produces extremely high end events at low costs in order to maximize return for those in need. He or she must have superior organizational skills, strong internal motivation, an eagerness for problem solving, the ability to work gracefully under pressure, a high tolerance for stress, and the resources to call upon in order to get things done effectively and efficiently.

The responsibilities of the Events Manager will include:
-Seeing events come to fruition and managing the entire events process as a representative of the APJ team from A to Z
-Attending all APJ events and personally overseeing their successful execution
-Communicating with our team via regular progress reports and meetings as well as delegating responsibilities to other team members as necessary
-Preparing and maintaining event workplans, budgets, and income sheets
-Working in conjunction with our team to create realistic and executable sales strategies to maximize revenue and ensure financial viability of events
-Processing and tracking of ticket sales, auction sales, and other revenue
-Assisting the financial manager in collecting receivables and tracking buyer information before, during, and after events
-Hiring and managing third party events producers and vendors as required to ensure compliance with the workplan, budget, and overall event goals
-Booking team travel and handling all event-related logistics
-Conducting all event-related guest relations and communications

All candidates should have:
-2+ years experience in a role with similar requirements or substantial experience in a position within the events industry
-Meticulous attention to detail and superior organizational skills
-Excellent taste and a clear vision of what constitutes a successful event
-High tolerance for the unique kind of stress associated with event production; an ideal candidate will thrive on the adrenaline that accompanies a high-stakes event
-The ability to prioritize and manage many complex and fast-moving projects
-Superior written and verbal communication skills
-Comfort working with the Mac OS along with a functional knowledge of Microsoft Office applications

To Apply
Please send a single PDF of your resume and a cover letter to recruiting@apjnow.org. Please be sure to include your name and the position you’re applying for in the subject line. Due to volume of applicants only candidates that have been short-listed can be contacted. No calls please. Applications not following these instructions will not be considered.